Staff Attendance is the daily register for all your staff, teaching and non-teaching. Mark it by hand, let staff clock themselves in from their dashboard or at the gate, and see a monthly summary with an attendance percentage for each person.
- Where HR → Staff Attendance
- Who can use it Anyone whose role includes Staff Attendance. Any staff member with a login can clock themselves in and out from their Dashboard.
- Set up first Non-teaching Staff and Teaching Staff (only active staff appear)
Mark the daily register
- Open the Daily register tab. It opens on today; change the Date to mark an earlier day.
- For each person, tap a status: Present, Late, Absent, On leave or Half day. Times in and out and a note are optional.
- Click Mark all present to fill every row nobody has marked yet. Rows already marked, and staff on leave, are left alone.
- Click Save register.
Staff on approved leave come up as On leave already. Rows filled in by the staff member show “Clocked in themselves”, “Scanned in at the gate” or “Badge scanned at the gate”.
The tiles at the top show today’s Present, Late, Absent, On Leave and Not Marked counts for the whole school.
Tip: If you type a time in after the start time for someone marked Present, they’re switched to Late for you.
Set the work start time
The line above the register says when work starts (07:30 unless you change it). Click Change, enter the new time and click Save. Self clock-ins and gate scans after this time are marked late.
How staff clock themselves in
Staff with a login see a My attendance today card on their Dashboard with a Clock in button, then Clock out. The time used is the school’s time, not the phone’s.
The same card has Scan gate QR: it opens the camera inside the app to scan the live code on the gate screen, which clocks them in or out (and runs the school’s location check, if on). Where the browser can’t scan (iPhone Safari, Firefox), the button explains how to use the phone’s Camera app instead.
It also has My check-in code, a personal QR code they can show at the gate instead of a printed badge.
The card only appears when the login is linked to a staff record. If it’s missing, use Link Login on their record in Staff.
Monthly summary
Open Monthly summary and pick the Month. Each staff member’s present, late, absent, on-leave and half-day counts are shown with their Attendance percentage.
The percentage is days present or late (a half day counts half) out of the days marked. Leave isn’t counted against them, and holidays set in Terms are left out. Click Export CSV to download the month.
Gate & badges
This tab sets up check-in at the gate:
- Open the gate screen opens Staff Check-in Gate, the live QR code staff scan with their phones.
- Also require the phone to be at school (GPS): stand at the gate, click Use this phone’s location, set the Allowed distance (metres) and click Save. This is off by default and needs a secure (https) address.
- Staff badges: tick staff and click Print selected to print card-sized QR badges for staff without a smartphone. If a badge is lost, click Issue new badge; the old badge and their check-in code stop working.
Good to know
- You can’t mark a future date.
- Saving the register again for the same day updates it; there’s one entry per person per day.
- On a holiday the register shows a notice, no reminders go out and the day isn’t counted in the monthly %.
- At the gate, a second scan only clocks someone out once 30 minutes have passed since they clocked in.
- Reminders (staff not checked in, clock-out reminders) go out Monday to Friday. Turn them on or off in Settings under Automations.