Grades Setup holds your grading scales: the bands that turn a score into a grade and a remark, for example 80–100 = 1, Excellent. Each exam period uses one scale, so every subject total, overall grade and aggregate is graded from here.
- Where Exams & Grading → Grades Setup
- Who can use it Anyone whose role includes Grades Setup.
The scales you start with
Your school comes with ready-made scales for the levels it runs. The note at the top of the screen lists them.
- Basic and secondary schools: a BECE 9-point scale (JHS), a WASSCE A1–F9 scale (SHS) and standards-based proficiency levels for KG and Primary.
- Schools with tertiary: a 4.0 grade-point (GPA) scale.
WAEC grades the real BECE and WASSCE nationally, so these scales are for your own mock and end-of-term grades. Change any band to match your school’s policy.
Add a grading scale
- Click Add Grading Scale.
- Type a Name, for example Lower Primary Scale.
- Choose the Type: Numeric (e.g. 1-9) or Letter (e.g. A1-F9).
- Click Save Grading Scale. The new scale appears in the list with no bands yet.
The type matters for aggregates on the Results screen: a numeric scale gives a BECE-style aggregate, a letter scale with A1–F9 symbols gives a WASSCE-style one.
Add or change bands
- Click Manage Bands next to the scale.
- Click Add Band, or the pencil icon to edit one.
- Fill in Grade Symbol (for example 2 or B2), Min Score, Max Score and a Remark such as Very Good.
- Click Save Band.
Scores are out of 100, so bands run from 0 to 100. The min score can’t be higher than the max score.
At a school with tertiary there is also a Grade Point (GPA scales only) box. Fill it in on a GPA scale so a score in that band counts towards a student’s GPA and CGPA. Leave it blank on a basic or SHS scale.
How a score finds its grade
A score gets the highest band whose Min Score it reaches. Totals are worked out to two decimal places, so a student on 79.50 gets the 70–79 band, not “no grade”, even though 79.50 is above 79.
| Band | Min | Max | Score 79.50 gets |
|---|---|---|---|
| 1 · Excellent | 80 | 100 | no (below 80) |
| 2 · Very Good | 70 | 79 | yes |
| 3 · Good | 60 | 69 | no (a higher band matched first) |
Tip: Check that your lowest band starts at 0. A score below every band’s min gets no grade or remark.
Good to know
- You choose which scale an exam uses when you set up the exam period in Score Entry.
- A scale that is used by any exam period can’t be deleted. Deleting an unused scale also deletes its bands.
- Each subject’s grade and remark is stored when its scores are saved. If you change a band later, scores already saved keep their old grade until they are saved again in Score Entry (only possible while the exam period is Draft or Returned).
- Default scales for a level your school doesn’t run are hidden, unless an exam period already uses them.